In coordination with the official responsible for the records, the FOIA coordinator shall determine on a case-by-case basis when the township will provide copies of original records, to allow for blacking out exempt information, to protect old or delicate original records, or

Bainbridge Township Berrien County, Michigan
7315 Territorial Road, Watervliet, MI 49098	Bill Hodge, Supervisor
Phone: 269-468-8040/Fax: 269-468-3498	Patty Hiler-Molter, Clerk
www.bainbridgetownship.org	Nancy Weber, Treasurer
Township of Bainbridge
Berrien County
State of Michigan
Resolution to Amend Policy Book
At a regular Board Meeting of Bainbridge Township held on September 11, 2017, 7:00 P.M. at Bainbridge Township Hall, Watervliet, MI. Present: Bill Hodge, Patty Hiler-Molter, Nancy Weber, Don Baiers, John Yetzke
The following preamble and resolution was offered by Patty Hiler-Molter and supported by John Yetzke.
WHEREAS, Bainbridge Township has adopted policy book dated February 8, 2016; and
WHEREAS, Township Board reserves the right to alter, modify, amend, or repeal any procedures within Policy Book; and WHEREAS, the importance to identify a policy that addresses pubic information / inspection of records, within Policy Book, and
WHEREAS, Bainbridge Township FOIA Procedures and Guidelines do include a provision for public inspection of records, but to ensure coordination with other state requirements for public inspection policies, including the STC's minimum assessing requirements, townships are encouraged to combine or cross-reference their public inspection and FOIA policies; and
NOW THEREFORE, Be it resolved that the Bainbridge Township Policy Book has been amended to include the policy identified by "Public Information / Inspection of Records".
PUBLIC INFORMATION I INSPECTION OF RECORDS
Public Inspection of Records 
Upon receiving a verbal request to inspect township records, the township shall fumish the requesting person with a reasonable opportunity and reasonable facilities for inspection and examination of its public records.
A person shall be allowed to inspect public records during usual business hours, not less than four hours per day. The public does not have unlimited access to township offices or facilities, and a person may be required to inspect records at a specified counter or table, and in view of township personnel.
Township officials, appointees, staff or consultants/contractors assisting with inspection of public records shall inform any person inspecting records that only pencils, and no pens or ink may be used to take notes.

because the original record(s) in a digital file or database not available for public inspection.
The (Clerk, FOIA Coordinator,) is responsible for identifying if records or information requested by the public is stored in digital files or e-mail, even if the public does not specifically request a digital file or e-mail.
A person cannot remove books, records or files from the place the township has provided for the inspection.
No documents shall be removed from the office of the custodian of those documents without permission of that custodian, except by court order, subpoena or for audit purposes. The official shall be given a receipt listing the records being removed. Documents may be removed from the office of the custodian of those documents with permission of that custodian to accommodate public inspection of those documents.
Copies May Be Required to Enable Public Inspection of Records 
In coordination with the official responsible for the records, the FOIA coordinator will determine (by policy, on a case-by-case basis, or both) when the township will provide copies of original records, to allow for blacking out exempt information, to protect old or delicate original records, or because the original record is a digital file or database not available for public inspection.
A fee will be charged for copies made to enable public inspection of records, according to the township's FOIA policy.
After discussion the following vote was taken:
YES	NO	ABSTAIN
Bill Hodge	X
Patty Hiler-Molter	X
Nancy Weber	X
Don Baiers	X
John Yetzke	X
The Board Supervisor declared the resolution adopted.
Patty Hiler-Molter, Township Clerk
CERTIFICATION
I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board by a roll call vote at a meeting held on September 11, 2017, at which meeting a quorum was present, and that this resolution was ordered to take immediate effect. Public notice of said meeting was given pursuant to and in compliance with Open Meetings Act, Act No. 167 of the Public Acts of Michigan, 1976 (MCL 15.261 et seq)
Patty Hiler-Molter, Township Clerk